Storybook - The Cycle of the Schreiber Business (Third Edition)

Some customers ask us for a quote

After receiving the customer's product demand information, the operation department or customer service department needs to convert the relevant information into content that non-market personnel can understand. For example, the customer personnel need to convert the customer name into a code; convert the customer's product number, such as LCA102H3T-X, into our company's product number: DB015834A. After completing these conversions, submit the requirements information to the relevant departments for review and determination:

If the product required by the customer is a company's standard product, the staff of the "Operation Department or Customer Service Department" will directly check whether the product has a manufacturing record on the SAP auxiliary system. If it is certain, you can directly quote. At the same time as the quotation, the staff will also use the auxiliary system to generate corresponding product sales drawings.

If there is no production record, the customer service staff needs to enter product data in the sales management module and submit it to each department related to product manufacturing for confirmation of "sales drawing size", that is, "new product review".

Staff need to enter standard product data in the sales management module of the auxiliary system and submit it to the engineering department for review and confirmation.

After receiving the information on the sales drawing size determination, the engineer opens the "Sales Drawing Size" button in the "Sales Management" module of the SAP auxiliary system, enters the confirmation page, finds the product to be confirmed and its size, and calculates and evaluates the data. If all the sizes can be made, fill in the "Dimension OK" opinion in the blank space under "Approval Operations", and click the "Agree" button to submit; if there is a problem with the size, write out the problematic dimensions and write the improvement suggestions, and then click the "Disagree" button to submit. The product operation department that does not agree will submit the sales drawing size confirmation after modifying the size, and repeat the above steps until the size is OK.

If it is a new product (non-standard product), a product that has never been made, the marketing salesperson needs to establish product information for the product and enter customer information and product information.

Generate quotations to customers on auxiliary systems

The operator only needs to enter the customer's company name or customer code. The auxiliary system will automatically fill in all the customer's information, including:

1. Customer code. If the customer code is entered, the company name including the customer will be automatically displayed;
2. Transaction conditions;
3. Delivery model;
4. Delivery time;
5. Payment method;
6. Payment period;
7. contact person;
8. Contact number;
9. email address.

The customer information above can be changed according to the changes in the situation at that time. (The customer code and company name cannot be changed. The establishment of customer files is the same as the establishment of supplier files)

Product Information Section:

1. If it is an existing product, as long as the product model is entered, the auxiliary system will automatically fill in all the remaining product information;
2. Product number;
3. Name description;
4. MPQ;
5. unit;
6. After entering all information, preview and confirm whether it is correct;
7. By triggering the "Customer Order Review" event of the SAP auxiliary system, the demand information is sent to the relevant departments for review. After waiting for the review results to come out, if the result is OK, the market staff can quote the customer.

Create a customer profile

If it is a new customer, you need to create customer profile information for the customer, and enter it including

1. Client code,
2. Company Name,
3. Contact person,
4. Contact number,
5. Company address,
6. email address.
7. Transaction terms,
8. Delivery time,
9. Payment method
10. Payment period.

Only when a customer profile is established can the customer quotes be quoted. All quotations will record the quoted product prices in the customer's file. What kind of order will the customer place in the future, when will it be placed? How many days will the actual payment date be? There are records in it.

Note: Financial personnel can manually enter the payment date and the payment letter. Only when the customer’s money reaches the company’s account will the order be considered closed.

The sales drawing template for standard products generated by SAP auxiliary systems is as follows. The main difference between it and engineering drawings is that the dimensions are relatively vague compared to engineering drawings:

Product Review Events:

"Product Engineering Department" If it is a new product requirement, that is, a product requirement that has never been done before, the engineer needs to perform the following tasks according to customer requirements:

1. Product sales drawings for products;
2. Evaluate the manufacturing process requirements of the product;
3. The cost of manufacturing is calculated to provide the customer service department so that they can know the actual product production cost and facilitate their quotation to customers.

In this event, the relevant staff of the "Quality Management Department" confirmed whether the quality control can be met in the "Customer Order Review" window on the SAP auxiliary system;

In this review process, the "Production and Manufacturing Department" needs to check on the SAP auxiliary system whether there are enough materials to meet the production needs of the product; confirm whether the customer needs can be met in terms of delivery time; and how much working time is required to complete the production of the product order.

If the staff of the "Logistics Procurement Department" are notified that the required raw materials are not in stock, they will request the relevant departments, such as the operation department or the manufacturing department to submit a procurement application. The supervisor of the "Logistics Procurement Department" will generate a purchase order on the ERP system to purchase the materials required for the production of the products.

The requirements of "Product Review" are issued by the "Company Operations Department". The departments and accounts that can access information include: "Product Engineering Department", "Quality Management Department", "Material Management Department", "Customer Service Department" and "Production and Manufacturing Department".

The dashboard on the SAP auxiliary system of a person with read permission will flash a warning that the user needs to read, "indicates that the user needs to enter the system for "Product Requirements Review". Each reviewer's window has an evaluation interface, confirmation and denial buttons, as well as writing specific reasons and evaluation. Submit buttons.

After the "Operation Department" receives the evaluation results, there are two results: {OK} or {Not OK}; the product that obtains OK must be attached to the profit to obtain the final quotation of the product, and then the company's official quotation will be generated.

The above-mentioned personnel in the "Customer Service Department" and "Operation Department" can be responsible. If one party generates a quotation, the other party needs to "confirm".

Approval inquiry

In the SAP "Draft Document Report", the "Customer Service Department" and the "Operation Department" can check the approval status of sales quotations, sales orders, invoices receivables and other documents in the figure below (if approved, rejected, undecided, etc.).

If it has not been approved, the operation department needs to use email to notify customers that "we cannot meet the needs of customers" and remind customers whether they can make certain concessions to their needs.

This matter is over.

Some customers place orders

If the customer is satisfied after receiving our offer, the customer will place an order for us. This is a product order review event.

Order review and entry process

The Customer Service Department will review the validity of the order "buyer order". For example, is the buyer our customer? If not, of course, we will not continue with the next step. If so, the order price, delivery conditions, and payment method on the order are consistent with the previous agreement. This requires comparison of quotes recorded on SAP. See the following figure for querying the quotation:

If the answers to the above points are yes, even if the order review is passed, enter the order into the SAP system and submit it to the company manager for approval. When entering an order, you only need to type the customer name or customer code to display some key transaction terms and delivery methods, so as to facilitate operators to check whether these key transaction conditions are consistent.

After receiving the pop-up message of approval of documents in SAP system, the operation department clicks to open the sales order to be approved, and also opens the customer order. After verifying the order information, the order is approved. If there is any error, click not to approve it. Return to the customer service department to modify it and submit it again for approval.

Customer service personnel need to enter relevant information on the auxiliary system to add approved orders.

When finished, it will be displayed as follows:

Sales Order Statistics Table

Sales personnel can use the auxiliary system to query various sales statistics of the product, summary, statistics and other reports. These reports can be printed out.

Customer Service submits weekly and monthly sales order statistics. You can also provide reports for any period as needed, reports for any customer or any period, or sales reports for any product of any variety.

Material inventory inquiry

The "Customer Service Department" staff will then check whether the product in the warehouse is sufficient to open to the customer. The inventory query is shown in the figure below:

Shipping Events

If there is inventory, the customer service department will notify the delivery to the "Logistics Department".

Shipping notice process:

According to SAP's "Delayed Order Delivery", the customer service personnel checked the customer's products without delivery notice. In the auxiliary system's delivery notice (the shipment requirements are displayed in the notes column), the system will automatically send a message to the logistics department for a new delivery notice. Then the logistics personnel print a notice and distribute it to the packaging/quality inspection/warehouse. The logistics personnel themselves also keep a copy for delivery. The delivery notice is generated as shown in the figure below:

Logistics Shipping Statistics

Open the SAP system every day to check the shipment situation

Prepare for export documents with ship

The logistics department provides the number of boxes and weight to the customer service according to the shipping date of the shipment notice. The customer service staff prepares export customs declaration materials and goods delivery documents on the same day, and then transfers them to the logistics staff.

Among them, the customs declaration information includes customs declaration form, contract, invoice (if the payment is entered in Hong Kong, the customs declaration information price needs to be modified to a 20% discount), packing list, and customs clearance invoice. The generated documents are shown in the following figure in turn:

Export information includes:

1. bill,
2. Packing list (if some customers have specified invoice and packing list formats, the system can add a new format corresponding to it),
3. COC,
4. Co,
5. Inspection report printing,
6. Coating report printing,
7. Material report printing.

The generated files are shown in the following figure:

Provide domestic customers with documents

Print according to the shipping date of the shipment notice:

1. Packing list,
2. COC,
3. Test report,
4. Coating reports and
5. Material report.

Specific operations: Open the SAP auxiliary system-report-logistics delivery statistics table and find out which goods need to be shipped on that day. Find the corresponding shipment notice, enter the actual shipment quantity, enter the tracking order number, and click Update. After these are completed, you can print the packing list, coc, inspection report and material report. COC, inspection report, coating thin report and material report production documents are the same as export delivery documents. The receipt confirmation document generates the following documents:

There is a shipping list

Customer Service provides monthly shipping details.

Sales orders are available for delivery

According to the delivery records of the auxiliary system, the customer service staff finds the corresponding customer's sales order and forwards the delivery in SAP "Deferred Delivery Order". If the inventory is insufficient, the system prompts that the delivery cannot be transferred and notify the warehouse to replenish the inventory in time. Successfully transferred and delivered the goods as shown below:

Delivery to invoices

The customer service staff opens the SAP's outstanding bill of materials and transfers the delivery to the invoices that should be receivable. The system will automatically transmit it to financial approval, and then adds the approved invoices that should be receivable.

Issuing an export sales invoice

The issuance of sales invoices here refers to export-specific invoices.

1. Enter the SAP official system and click Process Approval. The information bar listed in black bold in the window is the pending approval process. Process Notes: The sales invoice for forwarding invoices corresponds to US dollar orders, and a tax-controlled ordinary invoice is required; the process Notes: The sales invoice for issuing invoices corresponds to domestic orders, and a tax-controlled special invoice is required.
2. Enter the SAP official system and export the details of shipped unissued invoices; after removing the invoice details not included in the process, calculate the applicable tax rate amount and start issuing tax-controlled invoices.

Sales statement

After the SAP sales invoice is approved, the sales will send commercial invoices of foreign orders to the finance department in bulk.

The issuance date of the invoice in this form (usually the shipping date) of the financial invoice as the date of formation of the receivable, and the maturity date of the receivable can be calculated based on the customer settlement days.

The reconciliation of domestic orders is determined by the date of issuance of the tax-controlled invoice.

Payment update system operation

Log in to the banking system and download the record. Organize the collection details. Based on this details, the receipts were entered into the SAP official system.

Enter the SAP official system and select the collection - Customer Code - Collection Order Amount - Payment Method (Bank Transfer) - Enter the collection amount - Confirm.

Customer Order Review Event -No Inventory Scenario

If there is no goods available to the customer in stock, a "customer order review" will be issued. The customer service personnel are responsible for initiating the incident, and then the review department is the engineering department, logistics department, quality inspection department, mold department, and production department in turn, and finally returns to the customer service department.

During the customer order review process, staff from each department need to do the following things on the auxiliary system:

The customer service staff logs into the auxiliary system and sends the review notice to the operation department for approval in the order review module. The prompt is as follows after successful sending:

When the operation department receives a system prompt that there is an order that needs to be reviewed, open the SAP auxiliary system to "Generate review form" and click "Query the number of to be approved". If the reviewed products need to be stocked, fill in the quantity in the "Current inventory" column. After confirming, click "Approval".

After the customer service staff has passed the prompt to receive the approval, click "Information Notification" to issue the review form. In addition, drawings or product data must be uploaded before new product review is issued.

If the query order review is issued and not processed, click the urge for review button.

After receiving the order review information from the customer service department, the staff of the product engineering department must first confirm whether the order is a sample order review or a mass-produced product order review.

If it is a sample order review, the engineer needs to organize relevant departments to review production processes, equipment, testing capabilities, etc. to determine whether the company is capable of meeting customer needs. If the company is able to meet the sample production needs, fill in the review column the raw material specifications and demands required for sample production, whether new molds and fixtures are needed, and the time required for the engineering department to complete the issuance of order information. If the company is unable to make samples, then fill in the "products need to be processed out", and the procurement department will complete the procurement matters later.

If the order is a mass production order, directly fill in the raw material specifications and demand volume required for the product order. If there are molds or fixtures that need to be made new, the design drawing time must be written.

Customer Order Review (Logistics Department)

After receiving the order review prompt for SAP auxiliary system, the staff of the logistics department will check the product information entered by the customer service department and the evaluation records of the engineering department, focusing on the product number, order quantity, material number and the quantity of materials required to produce this product.

After reviewing the evaluation results of the Engineering Department, the staff of the Logistics Department will also open the inventory module of the SAP system to view the inventory master data. To view the inventory status of the product, enter the product number and find the product and material inventory quantity, including the actual inventory quantity, the promised quantity, and the available quantity. Record this data. At this time, we can conduct order review in the SAP auxiliary system. There are several review results:

1. Order review model when sufficient materials are available: material inventory XXKG, XXKG can be used, finished product inventory XXpcs can be used, XXpcs can be used (if the inventory data is less than the order quantity can be used, it is -XXpcs);
2. Order review model when materials are insufficient: material inventory XXKG, available XXKG, material arrives on XX, XX, XX (it is best to consult suppliers first, some suppliers with relatively fixed delivery time can also roughly estimate the delivery time), finished product inventory XXpcs, available XXpcs (if the inventory data is less than the order quantity available, it is -XXpcs),

After entering, confirming that there are no problems, submit the review results, so that the order review process of the logistics department will be completed.

The key points to review by staff of the quality management department during the order review process are:

1. Check the review information of the other departments of each product and the past history of the product. If it is an old product that has been mass-produced successfully and passed the review. If it is a product that is mass-produced for the first time, the problems that arise when proofing the product are also tracked. Has the technical department solved it? If there are still problems that have not been solved, enter the detailed problem points into the review report and pass the review conditions;
2. For products that are mass-produced for the first time, the drawings must be checked to determine whether the measurement equipment can meet the requirements? Take appropriate measures immediately depending on the circumstances.

The information that the mold department needs to provide during the order review process is:

Based on the order review content of the engineering department and the difficulty of product production, the production cycle of molds, fixtures, etc. is estimated.

1. New sample production and processing:

• 1.1. Estimate the production cycle of molds, fixtures, etc. based on the design drawings of the engineering department;
• 1.2. Confirm that the supplier is in the heat treatment cycle of molds, fixtures, etc.;
• 1.3. Internal mold technicians estimate mold finishing, mold assembly and mold trial time;
• 1.4. Check the time when the logistics department purchases raw materials and mold materials;
• 1.5. In summary, the sample production time will be given by the above information review.

2. General order processing

• 2.1. Check whether the engineering department has new mold insert design and production requirements (such as: the life of a certain part is terminated and needs to be updated)? If so, the completion period of the insert (including test molds, etc.) must be estimated and entered into the review report;
• 2.2. Check whether the engineering department has new mold insert design and production requirements (such as: the life of a certain part is terminated and needs to be updated)? If not, the review will not be passed with conditions.

The tasks of the production department in product review are :

Based on the estimates of the number of finished products and materials in stock, the delivery time of insufficient materials, the previous production efficiency, the current number of personnel, the production plan that has been scheduled for equipment, the outgoing processing and mold cycle, the delivery time of the new order will be evaluated and submitted to the customer service department;

Finally, the order review results are delivered to the "Customer Services Department", and the staff of the department will generate a new "order confirmation letter" Order Acknowledgement, with the main purpose of informing the customer about the date on which the order will be delivered.

Order review summary form

The Customer Service Department provides a summary form of customer order review for internal and external audits.

Procurement Events

If the order review materials are insufficient (including raw materials and other auxiliary materials), each department needs to apply for procurement (raw materials and packaging materials must be applied for by the warehouse), and which department will apply for the specific department of other materials. See the specific operation below:

Create a new supplier profile

If it is a new supplier, you need to establish files in the SAP system before placing a purchase order. The information is as follows:

1. Supplier code

2. Supplier name

3. Supplier Contact Person

4. Supplier contact number, fax, and email address

5. The supplier's address

6. Payment method

Inquiry order production

If it is a material that has not been purchased before, you must first inquire before placing a purchase order, make an inquiry form and sign/stamp to send a quotation to the supplier. The inquiry order style is as follows:

Open the SAP system - Procurement module - Enter the procurement application menu - Enter the material code (note that the material code is provided by the project. The SAP system only has the engineering department and the procurement system to establish a new material code) - Enter the latest arrival time - Fill in the information to be noted in the note column - Click to add, so that the procurement application of the application department will be completed. After the application department makes the procurement application, it will enter the approval process. The purchase application form is first approved by the general manager - the procurement approval - and finally the applicant needs to add confirmation. After receiving the purchase application form, the purchaser needs to purchase the corresponding materials. The specific purchase quantity must be consulted by the general manager). After the general manager confirms the purchase quantity. The purchaser will make purchase orders in the SAP system procurement module as required (if you have not purchased it, you will make an inquiry first, and then transfer it to the purchase order. The inquiry and the purchase order can be converted to each other). The general manager of the purchase order needs to be printed out after approval (the purchase order needs to be signed by the purchaser and the general manager). After these are completed, the purchase order will be scanned and electronically sent to the supplier, and the supplier will confirm the purchase order. The purchase order requires the production of the following reports:

Purchase and delivery on time analysis table

Procurement progress monitoring table

Procurement details

Supplier payment details

Purchase record search

Production order processing

While the order confirmation notice was generated, a manufacturing request notice was also generated.

After receiving the reminder message from the customer service department to issue a production notice, the operation department will prepare more quantity as safe inventory according to the customer's needs (forecast, past order quantity) to shorten delivery time and respond to customer order needs. In addition to the customer's order quantity, the inventory quantity will be issued together. Note that the quantity of orders can be changed, and the number of customers does not produce as much as they drop.

There are two types of production notices (Celestra sample production notice and Celestra finished product production notice). When the sample (new product) is issued a production notice, the package specification information must be set, and an email notification is issued to the engineering department to provide the quantity of internal and external packaging, the printed steel plate material number, and the packaging material material number;

Other labeling information (including product name specification description, product diagram, and certification mark) should also be set at this time. Edit the production notice number. The beginning of SPD represents the Celestra sample production notice, and the beginning of PD represents the Celestra finished product, for example: SPD19040201, PD19041201. This number is used as a product traceability code and will eventually be displayed on the shipping label. After the above information is set, a production notice will be issued to the engineering department.

Production schedule and monitoring management

After the production notice is issued to the engineering department, it will be summarized into the production schedule monitoring table, the production department, mold department, customer service department, and operation department have different permissions to update this table.

1. The production department is responsible for updating the production status of mass production orders.

2. The mold department is responsible for updating the production status of sample orders.

3. The customer service department is responsible for updating product delivery status.

4. The Operations Department is responsible for updating the production order situation (if there is an order cancellation, the order needs to be closed)

The Engineering Department will receive a notification signal prompting a new request on its window. The Engineering Department Supervisor will prepare the following documents required for the event based on the "Production Notice" issued by the Operations Department on the SAP Auxiliary System:

1. Product drawings;
2. Production orders;
3. BOM of bill of materials;

The above three things are distributed to a. Production Department, b. Quality Department, 3. Warehouse. This is how it is done whether it is mass-produced products or samples.

First mass production order processing of products (Engineering Department):

Engineers need to enter a bill of raw materials into the SAP system and change the product material set from Celestra samples to Celestra finished products. Only after these two are done can the corresponding information be entered in the SAP auxiliary system. The information entered in the SAP auxiliary system includes: 1. Product processing requirements, that is, surface treatment requirements; 2. Mold BOM, that is, production orders, inputs are molds, fixtures, etc. required for product production; 3. Material BOM, this is the bill of materials (BOM table), which mainly inputs the raw materials, package specifications, printed steel plates, paints, instructions, etc. required for the order; 4. Process management, that is, the process required for the production of the product.

After all the above actions are completed, the operator will use the "Production Notification" position on the "Production Management Module" in the SAP auxiliary system to find the production notification that needs to be processed, generate the mold BOM table and the regenerated material BOM table. To check these materials, if there are any errors, they need to be corrected.

After these two tables are completed, the engineer submits the material BOM table for review, and has been reviewed by the engineering department supervisor, logistics department supervisor, production department supervisor, and operation department supervisor. After completion, you can print these two forms and send them to the production department and warehouse. At the same time, it is also necessary to issue drawings to the production department and the quality department. All the information issued must be signed by the receiving department.

Mass-produced product order processing (Engineering Department):

Relevant personnel need to open the production management module.Find the production notice that needs to be processed at the location of its production notice. Create the mold BOM table and regenerate the material BOM table. To check these information, if there are any errors, it needs to be corrected. After these two tables are completed, the engineer submits the material BOM table for review, and has been reviewed by the engineering department supervisor, logistics department supervisor, production department supervisor, and operation department supervisor. After completion, you can print these two forms and send them to the production department and warehouse. All the information issued must be signed by the receiving department.

Sample Order Processing (Engineering Department):

Engineers can first directly use the EXCEL table format bill of materials (BOM table) and production orders. New molds, fixture inserts, etc. in production orders can temporarily use "new inserts" instead of input, and at the same time make product engineering drawings. The engineer then reviewed the material BOM to the engineering department supervisor, logistics department supervisor, production department supervisor, and operation department supervisor. These two forms were sent to the production department and warehouse. The product engineering drawings need to be printed out, and after signing and approval by the product department supervisor and the operation department supervisor, they will be distributed to the mold department and the quality department. All the information issued must be signed by the receiving department.

Bill of Materials (BOM table) template:

Production order template:

For products that require new mold inserts in production orders, the product engineer will send an email to notify the mold engineer to design and submit the order. The mold design engineer completes the design, and the drawing is reviewed by the engineering department supervisor, and then the drawing is sent to the mold department.

For products that need to be changed, the product engineer will apply for changes in the product change management item under the production management module of the SAP auxiliary system. After filling in the necessary changes, they can submit them for review. They will be reviewed and confirmed by the engineering department, logistics department, operation department, customer service department, mold department, production department, quality management department, and warehouse. The processing of inventory is confirmed by the Engineering Department or Operation Department. The changed relevant information, such as drawings, will be printed by the engineer and reviewed and sent to each relevant department.

Product Order Processing (Production Department):

After receiving the paper production order, the production department will first organize the order and divide the raw materials into special-shaped copper, aluminum and copper pipe series.

1. Orders for special-shaped copper and aluminum (including production orders, BOM tables and drawings) are in 2 copies, one of which is accompanied by the printed product process label, handed over to the production and cutting operator, and the other is to the mold department to prepare for the machining process.

2. The raw material is a copper tube order in 3 copies. The first part contains the production order and the BOM table, and the printed product label is attached to the cutting operator. The second part contains the production order, the BOM table, drawings and loading notice is handed over to the molding master for preparation; the third part contains the BOM and drawings, this part is handed over to the printing master to adjust the ink in advance.

The SAP system enters the quantity of production orders, domestic (01), foreign (02) products and expiration date customer codes, etc.

Enter the order content in the monthly production plan and schedule the production plan according to the delivery time.

General production process:

1. When opening, the material is generally opened in the order of delivery time.

1.1 Preparation for cutting materials:

Find the orders for opening materials, measuring equipment, homemade inspection tools, suitable saw blades, process control quantity tables, carts, label paper, calculator, stationery, labor protection supplies, etc. that are on the turn.

1.2 Opening

Wear labor protection supplies, implement the startup operation according to the operating instructions of the machine, debug the saw machine, first cut out, check whether the size and appearance are qualified by yourself. If it is not qualified, debug until it is qualified. After the self-inspection is passed, record the dimension data (this process does not require QC inspection, if you have any doubts, you can send IPQC to confirm). You can open the material. Scheme yourself in the middle of the cutting process, and the last cut of the cutting process must be self-inspected and fill in the self-inspection record. After the cutting process, place the process control quantity table at the designated position of the board, and other information must be delivered to the production management officer.

2. Die adjustment stamping

The mold master installs the corresponding mold according to the production order that has been opened, and after passing the debugging and self-inspection, it will be handed over to the IPQC for the first inspection. After the first inspection is passed, the product's process label will be pasted on the corresponding machine and delivered for production and use.

3. Formal production of stamping

Each process of production must be stamped in the order on the process label. If skipping production will lead to bad products, each operator will prepare the tools he needs before the process he operates (iron box, iron box, pliers, labels, etc.) After preparing the tools, he should first punch 2 to 5 pieces of products for QC inspection to see if it passes the QC inspection. After passing the QC inspection, notify the operator to produce according to this sample. The operator will produce according to this sample and conduct self-inspection from time to time.

4. Surface polishing treatment

After each stamping process is completed, polishing is carried out. The operator will select appropriate abrasive particles according to the size of the product, set the polishing time, speed and other parameters. After each polishing, pour out the product and abrasive particles and sort out the product. The abrasive particles are recycled. The product is loaded into the load box, and then label the product, and send the product to the designated "plating area to be plating" and place it according to regulations.

5. The company arranges a unified time for external electroplating. Each product needs to be weighed over pounds, and lists in detail what products, electroplating processing requirements, weight, quantity, required arrival date, whether it is a new product or a replating product, etc. The production team leader makes an external processing application form in the SAP auxiliary system, as shown below, and then submits approval. The application form for outbound processing is approved by the logistics department and the operation department.

6. When the electroplating product comes back, the warehouse manager checks each product to see if it is consistent with the weight sent out. If there are any problems, please ask the delivery personnel and the logistics department of the company to solve it. After the overweight collection is completed, the production department will be notified to carry out the next process of production.

7. The production department received a notice of receipt and arranged personnel to bubble anti-colorant and dry. The personnel of bubble anti-colorant have received a notice that if there is a product that needs to bubble discolorant, first check whether the anti-colorant in the filter oven is sufficient. If it is not enough, add it. Add it in a ratio of 1:500. (500 ml of anti-colorant, 50,000 ml of water) and fill it up and plug it in and wait until the temperature reaches 52°. The three filter boxes of the filter should also be filled with tap water, so that the water in one pool is inlet and the water out of the three pools is constantly updated, so as to play a better role in protecting the plating of the product against discoloration. All work is ready and operate according to the operation instructions. The time for soaking in the oven is 3 minutes each time, and the time for passing the water is 1 second for each pool, and the drum is 5 minutes. After drying, after drying, push the oven to bake for 40 to 50 minutes, and set the oven temperature not exceeding 90° for drying.

8. After drying, the packaging staff will conduct a complete inspection of each product one by one, check the appearance, length of the product, typing, whether there are cuts, whether there are too large burrs, and if there are unqualified ones, and distinguish them, rework or replating, and send them to the area to be pad printing after passing the full inspection.

9. After receiving the product, the pad printing personnel find the BOM and drawings of the product, compare the steel plates, inks and molds required for pad printing, install and debug, and after passing the first inspection, mass production. Each time a plate of pad printing is completed, put it in the oven for drying, the temperature is set at 110°, and bake for 20 to 30 minutes. Deliver to packaging upon completion.

10. The packaging staff prepares the packaging bags, small labels, small paper boxes and cartons used on each product printed and shipment notice. According to the specifications of each product, the points are counted, the bags are packed, the pounds are overloaded, the boxes are packed, the labels are labeled, and the environmentally friendly stretch film is packaged, and then the packaging is pulled to the warehouse to notify the warehouse manager to enter the warehouse.

Product Order Processing (Mold Department):

The order situation is divided into two types: new samples and quantity products:

1. New sample production and processing

1.1. Estimate the production cycle of molds, fixtures, etc. based on the design drawings of the engineering department;

1.2. Confirm that the supplier is in the heat treatment cycle of molds, fixtures, etc.;

1.3. Internal mold technicians estimate mold finishing, mold assembly and mold trial time;

1.4. Check the time when the logistics department purchases raw materials and mold materials;

1.5. In summary, the sample production time will be given by the above information review.

1.6 Make sample processing plan records.

1.7 Confirm what equipment to use to process the sample.

1.8 Confirm that the tools and tools used for sample processing are complete and timely subscribe if not.

1.9 Processing according to the order schedule (if there is an urgent order, temporary ordering will be arranged).

1.10 The first one during processing is debugging. The master needs to self-check whether each size of the processing is qualified. Only when the debugging is qualified can the QC first inspection be sent. Only when the QC first inspection can the processing be passed. (This is why it is not qualified)

1.11 During processing, the master needs to conduct regular self-checking and complete the processing.

1.12 The processing time and efficiency of the sample need to be recorded after completion of the processing.

1.13 After completion, the relevant personnel of the subsequent process will be notified by email and other means.

2. General order processing

2.1 Make order processing plan records.

2.2. Check whether the engineering department has new mold insert design and production requirements (such as: the life of a certain part is terminated and needs to be updated). If so, estimate the completion period of the insert (including the test mold, etc.) and enter the review report;

2.3. Check whether the engineering department has new mold insert design and production requirements (such as: the life of a certain part is terminated and needs to be updated)? If not, the review will not be passed with conditions.

2.4 There are new mold insert design and production requirements. It is necessary to confirm that all parts can be processed by themselves. If there are parts that cannot be processed by themselves, you need to apply for outsourced processing.

2.5 There are new mold insert design and production requirements, and it is necessary to record the mold bulk parts production plan.

2.6 If there are new mold insert design and production requirements, the parts that need to be processed with CNC must be drawn using (Solid Edge ST6) software.

2.7 3D graphics drawing is completed and go to NX 9.0 software to prepare the processing program and arrange the machining.

2.8 Confirm which parts need heat treatment to be processed first. Those that require heat treatment are rough processing. During processing, the master needs to self-check the size and engrave the part number and name.

2.9 After the rough processing that requires heat treatment is completed and the self-test size is qualified, the relevant personnel will be notified by email and other means to external heat treatment.

2.10 The self-inspection size of the processing does not require heat treatment shall be engraved with the part number and name in the specified mold placement area.

2.11 CNC and wire cutting finishing are required when the heat treatment is returned. Complete the finishing self-inspection dimensions and pass the engraving part number to notify the mold master to assemble.

2.12 The mold master will arrange a test mold after the assembly is completed. The test mold will be issued in the test mold. Only when the test mold is confirmed to be qualified can mass production and processing be carried out. (The mold has regular maintenance and maintenance)

2.13 Processing is scheduled according to the order schedule (if there is an urgent order, the order will be temporarily transferred).

2.14 The first one during processing is debugging. The master needs to self-check whether each size of the processing is qualified. Only when the debugging is qualified can the QC first inspection be sent. Only when the QC first inspection can the processing be passed. (This is why it is not qualified)

2.15 During processing, the master needs to conduct regular self-checking and complete the processing.

2.16 The processing time and efficiency record of the product is required when the processing is completed.

2.17 After completion, the relevant personnel of the process will be notified by email and other means.

Product Order Processing (Quality Department):

Quality monitoring during the order implementation process
1. After the order review is completed (the review process has been proposed before and will not be described here).
2. Implementation of quality control plan during order implementation
2.1. Accept several samples that have passed the self-inspection of the machine transfer technician, and IPQC will conduct the first inspection work:
Preparation before inspection:
2.1.1. Prepare design drawings, quality control plans, first inspection operation instructions, general standards for product appearance acceptance and inspection, measurement equipment, self-made auxiliary inspection tools, calculator, pen, draft paper, etc.
Implementation inspection:
2.1.2. Check the appearance formed by this process;
2.1.3. Check the size formed by this process;
2.1.4. Check the semi-finished product function of this process (if required).
Check results processing:
2.1.5. If the result is unqualified, the technician will return the caller to re-tune the machine until it is qualified.
2.1.6. If the inspection results are qualified, issue a "First Inspection Record Form" and notify the production part to officially start production.

2.2. Process inspection <br/> Preparation before inspection:
2.2.1. Prepare design drawings, quality control plans, process inspection operation guidelines, general standards for product appearance acceptance inspection, measurement equipment, self-made auxiliary inspection tools, calculators, pens, draft paper, etc.
Implementation inspection:
2.2.2. Regularly inspect each process, randomly select samples, and check size, appearance and function;
2.2.3. If you find that the product is not qualified, immediately stop production and notify the production management personnel and quality manager;
2.2.3. Fill in the "Inspection Record Form";
2.2.4. If the defect rate is higher than the target value, issue the "Report on Corrective Prevention" to the production department.

2.3. Electroplating inspection <br/> Preparation before inspection:
2.3.1. Prepare design drawings, quality control plans, incoming material inspection operation instructions, general standards for product appearance acceptance inspection, adhesion testing standards, adhesion testing tape, boundary knife, measuring equipment, calculator, pen, eraser, draft paper, etc.
Implementation inspection:
2.3.2. Check whether the coating measurement report provided by the supplier’s incoming materials is qualified;
2.3.3. Randomly draw samples in accordance with regulations to carry out adhesion tests. If they fail, they will be returned to the supplier in full batch and request the supplier to reply to the "Report on Corrective Prevention";
2.3.4. Randomly sample samples and send them to a third party or collaborative factory to determine the thickness of the coating;
2.3.5. Randomly sample samples and send them to a third party to determine the content of RoHS hazardous substances;
2.3.6. Salt spray tests shall be carried out in accordance with regulations for new products.
2.3.7. Once the above reliability tests fail, the full batch of returns will be processed. IQC will issue the person responsible for the "Corrective Prevention Action Report" to implement rectification.

2.4. Shipping inspection

Preparation before inspection:
2.4.1. Prepare design drawings, quality control plans, shipping inspection operation guidelines, general standards for product appearance acceptance inspection, shipment notices, sampling plan operation guidelines, measurement equipment, computer pattern scanners, self-made auxiliary inspection tools, qualified seals, sealing tables, calculators, pens, draft papers, etc.
Implementation inspection:
2.4.2. Sampling and inspection of prepared goods shall be carried out according to AQL (sampling shall be carried out according to customer requirements):
2.4.2.1. Check the outer box/inner box/packaging/computer pattern, etc.;
2.4.2.2. Check the size of the product;
2.4.2.3. Check the function of the product;
2.4.2.4. Issue a "Shipment Inspection Report" and shipment can only be arranged after approval;
2.4.2.5. At the same time, prepare various other reports for use by different customers, such as "Material Certificate", "Plated Test Report", "Salt Fog Test Report", etc.
2.4.2.6. Cover the outer packaging with "QC PASS".

2.5 Incoming materials inspection of outbound processing products:

For products produced from outbound processing, in addition to conducting goods inspections (2.4), quality personnel need to inspect the materials in accordance with the "Incoming Material Inspection Operation Instructions" and make the "Incoming Material Inspection Report".

Prepayment application

If you need to pay advance payment after the purchase order is completed, you must make an advance payment application in the SAP system. The advance payment application requires the basic data of the purchase order (copy from the purchase order). The specific advance payment amount shall be based on the amount confirmed by the supplier. After filling out the amount, preview whether there are any problems with the application form. If there are no problems, print it out and add it, wait for the financial and general manager to review and approve it. The printed application form also requires the purchaser to sign and bind it with the information required for payment and submit it to financial approval.

Purchase and collect goods

After the supplier prepares the product, he will transport the product to our factory. At this time, the warehouse manager will do the receipt process in the SAP system, open the procurement module, click on the purchase receipt, enter the supplier name on the delivery receipt, import the purchase receipt information (copy from the purchase receipt), enter the system according to the quantity of the delivery receipt, and add it. When the purchaser receives the warehouse's receipt prompt, he must review and approve the purchase receipt in the SAP system. If you think there is a problem with the receipt, you refuse to approve it and return it to the warehouse to re-enter the correct data. Re-enter the approval process.

Raw material accounting

Payable application

After receiving the goods, transfer the money with the supplier. After confirming the bill, you must make a payment payment application in the SAP system. Open the SAP system, enter the procurement module, click on the payable invoice, enter the supplier name, and click copy the basic data from the purchase receipt. Write the payment method in the notes column, and enter the invoice number if there is an invoice. After all these are completed, click Preview to see if the preview information is correct. After confirmation is completed, print it out. Click Add. After approval by the Operations Department and Finance Department, you will return to the procurement department to add confirmation, so that the payment application process is completed.

Payable review

Enter the SAP official system, click Process Approval, and check whether the content of the process documents initiated by the procurement is consistent with the content of the paper payment application form, and whether the amount is correct. After checking, click Update and click OK.

Payment documents are classified according to different payment methods, and three categories are divided into Alipay, cash, and transfer. According to the payment method of the transfer payment document, the settlement business application form is printed and submitted to the previous level for review together with the payment application form; the Alipay part, after the previous level review is completed, the payment U-Shield will be paid to the salesperson; the cash part will be submitted directly to the previous level for review and payment.

Payment update system operation

Log in to the bank system, export the bank statement, and determine the amount of the completed payment and the corresponding supplier name.

Enter the SAP system and click on the payment service - payment. Select the supplier code, select the paid purchase record on the detailed list, select the payment method in the function bar - transfer, enter the paid amount, and click OK to complete the payment update operation.

Invoice number entry

After receiving the invoice issued by the supplier, enter the invoice number into the SAP system, open the SAP system and enter the procurement module, enter the invoice payable, click the search icon, enter the supplier name, click Search, find the payment record and enter the invoice number, click Update to complete.

Warehouse delivery

The production material picking personnel go to the warehouse to collect materials based on the material picking sheet. The warehouse management sends materials to the material picking personnel according to the information on the material picking sheet. After the pound is completed, the data obtained from the pounding is written on their respective material picking sheets, open the SAP system inventory module, enter the inventory transaction-material delivery menu, enter the material number, the quantity of material issuance, and click Add to complete.

Warehouse collection

Open the SAP system inventory module, enter the inventory transaction-receiver menu, enter the material number and quantity, and click Add to complete. This process is mainly used when the supplier's material number is converted into our material number, or when the inventory needs to be updated.

Material inventory quantity and location query

Open the SAP system, enter the inventory module, enter the main data menu of the material, enter the material encoding, click Find, and click Inventory Data, so that the inventory data and warehouse location of the material can be queried.

Approval process for outbound processing application form

After receiving the approval prompt for the outgoing processing application form from the production department, enter the logistics management module of the SAP auxiliary system, enter the outgoing processing application form menu, click the Logistics Department to approve, check the consent option, and click Save, so that the approval process for the outgoing processing application form is completed.

After receiving the approval prompt for the application form for outbound processing, the operation department will enter the application form for outbound processing. If the application form is approved or disagrees, the application form will be returned to the production department for subsequent work. After the goods returned from the outbound processing are overweight, the warehouse manager fills in the receipt notice such as the weight and quantity of the goods, the date of receipt, the supplier's delivery order number, etc. After the warehouse of outbound processing application orders is collected, the purchase must be written off. Specific operations: Open the SAP auxiliary system - report - outbound processing application order report - select supplier - click on the detailed list - see which outbound orders have been received - click on the list of completed receipts - click on the list of completed receipts - click on the list of. If the data is found to be incorrect after verification, you can cancel the verification of the wrong list.

Label printing

Open the SAP auxiliary system logistics management module, enter the label printing module, enter the product number, click query, select the PD number (the PD number is generally the latest), select the printer, enter the customer order number after finding the product or change the customer order number. As shown in the figure below:

Double-click the left mouse button in the blue line as shown in the above picture to pop up the page to change the number of labels, enter the number of products to be printed, click Save, and exit, as shown below:

After exiting the image management, you will return to the printing page, check the PO number, customer PD number, select LOGO, and press the display button. At this time, all the information will be displayed, as shown in the figure below:

Print settings, the common domestic labels and export labels are set to horizontally. Click the print icon, select the printer model, enter the number of copies, and click Print. In this way, the ordinary domestic and export label printing process will be completed.

Customer special label printing

Some customers have their own fixed label formats. Currently, special labels have the following customers:

Tag Example 1:

Tag Example 2:

Tag Example 3:

Tag Example 4:

The following is the large label of GGS outer box. Press the generated details to appear. Large label printing requires duplicate.

GGS box tags

GGS bag small tag

GGS outer box small tag

GGS straight tube bag small label

GGS straight pipe outer box small label

Tag Example 5:

Tag Example 6:

Tag Example 7:

Tag Example 8:

Tag Example 9:

Inventory accounting

1. Material accounting

At the end of the month, the warehouse outbound data will be exported from the SAP official system (select the monthly closing period and exported copper and aluminum respectively) and organized into a detailed list of materials inbound and outbound warehouses. The weighted average price of the material at the end of the month is calculated based on the invoice amount purchased and put into storage in the current month, and then the material outage amount and balance amount are calculated. The same applies to the accounting of finished products. The weighted average method at the end of the month is used and will not be repeated.

2. Finished product accounting includes three major parts: material, labor and expenses.

1. The material comes from inventory

The operation of inventory affairs involves the entire supply chain, and the production, sales, procurement, warehouse and other departments have been closely related since the new order is put into production.

Inventory affairs include not only: procurement of good products into the warehouse, procurement of bad returns, work order material collection, process out-of-order processing out-of-order out-of-order (applicable according to our company's current production model), out-of-order processing completion into the warehouse, material return, replenishment, completion into the warehouse, sales out-of-order inventory, sales out-of-order inventory, etc.

2. Labor is labor cost

3. Fees only refer to the manufacturing costs related to the workshop, such as machine depreciation, fuel costs, water and electricity costs, factory rentals, etc.

Issuance of financial statements

After the accounting processing of each subsystem (inventory, receivable, payable, fixed assets, cashiers, production and other modules) is completed, the vouchers generated by the subsystem are posted to the general ledger system; after the general ledger system is carried forward to the current profit and loss, it can issue three major financial statements, namely the balance sheet, the profit statement, and the cash flow statement.